How Tracking Employee Utilization Helps You Take Back Control of Your Business
When a clinic starts to grow, the first thing that usually breaks is visibility.
Appointments multiply, payroll increases, but nobody can really say:
Where is our team’s time going?
Übik fixes that by automatically tracking employee utilization — turning daily work into clear, actionable data.
Built-In Time Tracking, No Extra Tools Needed
Every employee can clock in when opening the web app or by scanning a personal QR badge on the clinic’s check-in kiosk.
From there, Übik automatically keeps track of two key metrics:
- Total worked time — how long each employee has been checked in
- Serving time — how long they spend attending appointments
If a technician serves multiple customers or pets at once, Übik breaks down that time accurately across all related appointments.
No manual entry. No guesswork.
Real-Time Flow Intelligence
Every appointment in Übik has a heartbeat.
When an appointment enters waiting, Übik starts a timer.
When it’s moved to serving, the system begins tracking the technician’s serving time.
Those numbers feed directly into the Employee Utilization Dashboard — giving managers a live picture of both efficiency and patient flow.
Manager Dashboards That Show What’s Really Happening
Managers can open any day and instantly see:
- Total worked time per technician
- Total serving time
- Utilization percentage (serving time ÷ total time)
- A minute-by-minute breakdown of how each appointment consumed time
The result: you can finally see what your payroll is doing in real time — and make data-driven decisions about scheduling, staffing, and workflow design.
Control the Flow of Time, Control the Flow of Money
Many growing clinics lose control of their operations not because they lack effort, but because they lack visibility.
Übik provides the transparency needed to turn time into strategy.
When you know exactly where hours are being spent — and where they’re being lost — you can reclaim the margins that growth quietly erodes.
Real Results from Clinics Like Yours
Client 1 — Reynosa:
Before using Übik, the clinic’s technicians averaged 54% utilization.
Within three weeks of implementing Ubik’s time tracking and live dashboards, utilization jumped to 78%, cutting daily waiting times by 22%.
That improvement translated into roughly two extra appointments per technician per day — without hiring anyone new.
Client 2 — Monterrey:
This clinic discovered that 40% of its worked time was spent idle between appointments.
After re-balancing technician shifts based on Ubik’s data, utilization increased from 61% to 84%, adding over 15% to monthly revenue within the first quarter.
These aren’t isolated numbers — they’re what happens when clinics see what’s really happening and act on it.
The Smart Reset for Growing Businesses
You don’t have to guess anymore.
Übik’s flow intelligence shows you where your time — and money — are going, so you can take back control and grow with confidence.
Start Tracking Smarter
Schedule a free demo or send us a message — we’d love to show you how it works.
📞 WhatsApp: 1-612-383-6374
🌐 Website: goubik.com
📧 Email: [email protected]
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