The Hospitalization Portal — Build a Daily Plan, Stay On Schedule, and Prove It Was Done

Hospitalizations are where clinics either shine… or slowly lose control.

Even with great staff, inpatient care is hard:

multiple meds at different intervals
fluid plans and method changes
shifting symptoms and vitals
shift changes and handoffs
“Did we give that dose?” moments
missing documentation when it matters most

Übik’s Hospitalization Portal is built for technicians and doctors to run hospitalizations like a real system:
planned, scheduled, checked off, summarized, and auditable.

🏥 What the Hospitalization Portal Is (And What It Isn’t)

This portal is not for customers.

It’s an internal hospitalization workspace that helps your clinical team:

Build a hospitalization plan
Generate a checklist of what must be done
Track administration with documentation
Add condition reports (symptoms, notes, vitals)
Receive a daily email summary of what needs to happen and for which pets

It’s designed for one outcome: better inpatient care through structure.

⚙️ Build a Plan Once, Then Run It All Day

Inside the Hospitalization Portal, a technician can set up a plan with:

Inventory (medications and supplies)
Services (monitoring, diagnostics, hospitalization charges, etc.)
Quantity
Interval (how often)
Method (how it should be administered)

From that, Übik generates:

a clear plan summary
a practical checklist
a workflow the doctor can follow quickly

The plan becomes the “source of truth,” so the day doesn’t devolve into memory, sticky notes, and repeated questions.

✅ Checklists That Make Hospitalizations Auditable

Hospitalization errors are rarely dramatic. They’re usually quiet:

missed doses
late doses
duplicated administration
“we assumed the last shift did it”
undocumented changes

A plan-driven checklist creates:

consistent execution
simple verification
easier handoffs between shifts
documentation that’s actually usable later

You don’t just hope it happened — you can see that it happened.

📧 Daily Email Summary (So Nothing Gets Forgotten)

Every day, Übik sends a summary email of:

what needs to be done
on which hospitalized patients
for that day

This helps clinics:

start the day aligned
catch misses early
improve shift handoffs
keep workload visible instead of hidden

📝 Condition Reports: Symptoms, Notes, Vitals

Hospitalizations aren’t just “give meds.”
You also need to document progress and spot changes early.

Technicians can add condition reports like:

symptoms (vomiting, appetite, stool, energy, pain)
notes (clinical observations, behavior, response)
vitals (temperature, weight, hydration, etc.)

That creates a running clinical picture that supports:

better decisions
better continuity between staff
stronger documentation

🧠 Why Clinics Use It

1) Make sure things get done on time

The checklist reduces “oops” moments.

2) Make care consistent across shifts

The plan remains stable even when staffing changes.

3) Make it easy to track and audit

If you need to review care later, you’re not relying on someone’s memory.

4) Create more opportunities to document progress

Instead of one rushed note at discharge, you get a structured record over time.

🧪 Detailed Example: Parvo Hospitalization

A puppy is admitted with suspected parvo:

vomiting
diarrhea
dehydration
poor appetite
lethargy

This is exactly the kind of case where structure matters, because care is frequent and the patient can change fast.

Step 1: Start a hospitalization workflow

You create a hospitalization appointment and open the Hospitalization Portal.

Step 2: The technician builds the plan

The technician selects the inventory and services involved in the parvo protocol.

Examples (your clinic’s exact protocol will vary):

Fluid-related items (inventory) with method and interval
Antiemetic group (inventory) with interval
Antibiotic group (inventory) with interval
Monitoring services (services)
Diagnostics (services), if needed

For each, they set:

quantity
interval
method

The point isn’t forcing a protocol — it’s giving the clinic a reliable plan to follow.

Step 3: Übik generates the plan summary + checklist

Now the doctor/tech can administer care throughout the day from the checklist:

what needs to be done
when it should happen
for which patient

This reduces missed doses and prevents duplicates, especially during shift changes.

Step 4: Condition reports throughout the day

The technician adds condition reports as the patient progresses:

symptoms improving or worsening
vitals or weight changes
notes about appetite, stool, hydration, energy

Now the hospitalization has a clear story:

what was planned
what was administered
how the patient responded

Step 5: Daily email summary keeps the team aligned

The team receives the daily email summary showing:

which hospitalized pets need care today
what tasks are planned for each one

The day begins with clarity instead of confusion.

💳 Billing Stays Normal (Because It’s Still an Appointment)

Hospitalizations are handled as a specific appointment type and workflow.

That means your clinic’s billing process stays familiar:

charges and inventory are part of the chart
checkout happens the normal way
you don’t need a separate billing system

The portal is for planning and administration, not a separate customer payment portal.

🚀 The Bigger Picture

The Hospitalization Portal is built for clinics that want inpatient care to be:

done on time
done correctly
documented consistently
easy to review later

That’s how you improve outcomes and reduce mistakes without adding stress.

Schedule a Free Demo or Send Us a Message

We’d love to show you the Hospitalization Portal and how it helps your team plan, administer, track, and audit inpatient care.

📞 WhatsApp: 1-612-383-6374
🌐 Website: goubik.com
📧 Email: [email protected]
👉 Or send us a message on Facebook