Stop Scheduling Mistakes with Übik’s New Specialty-Aware Appointment Booking

Some appointments can be handled by anyone on the team.
But others — dermatology, orthopedics, exotic animals, ophthalmology — require a specific technician with the right specialty.

Until now, reception had to guess who was working, who had availability, and whether a specialist would even be in the building.

Those scheduling mistakes cost clinics time, disrupt workflow, frustrate clients, and underutilize specialized staff.

Today, Übik solves all of that.

🧠 What Is Specialty-Aware Scheduling?

A new enhancement to Übik’s appointment creation process that makes scheduling specialty visits:

  • Accurate
  • Automatic
  • Impossible to mess up

Reception simply selects a specialty during appointment creation.
Übik then instantly checks:

  1. Which staff members are qualified for that specialty
  2. Their working hours for that day
  3. The appointment slots already filled
  4. Whether the specialty slot capacity has been reached

If valid options exist, Übik reveals a date + time cascader selector showing only the available specialty slots.

If NOT — reception sees no selectable times, preventing accidental misbooking.

🔍 How It Works Behind the Scenes

1. Staff declare their specialties

Managers can assign specialties in the employee profile, such as:

  • Dermatology
  • Orthopedics
  • Exotic Animals
  • Ophthalmology
  • And any custom specialty the clinic creates

This keeps your clinic flexible and future-proof.

2. Übik matches specialties to staff schedules

As reception builds an appointment:

  • Übik checks which employees with that specialty are working
  • Looks at the manager-defined slot capacity (ex: “We can handle 3 specialty cases every 15 minutes”)
  • Filters out fully booked times
  • Displays only valid options

No spreadsheets.
No walking to the back to ask who’s working.
No mistakes.

🎯 Why It Matters

1. Fewer Scheduling Errors

You’ll never accidentally book a dermatology appointment at a time when no dermatology-qualified technician is present.

Clients stop being rescheduled.
Staff stop being surprised.
Your day stays on track.

2. Better Utilization of Specialized Staff

Specialists are expensive, highly trained, and limited.

Specialty-aware scheduling ensures:

  • Their time is used efficiently
  • They are booked only in appropriate slots
  • No one is over- or under-loaded
  • Your clinic gets full value from advanced services

3. A Smoother Workflow for Reception

Reception no longer needs to:

  • Check a whiteboard
  • Scroll through staff schedules
  • Interrupt technicians to confirm availability
  • Remember specialty coverage manually

Übik does the thinking for them — instantly, accurately, and consistently.

🐾 Examples in Action

Dermatology Case

Reception selects Dermatology → Übik shows only Monday/Wednesday 10 AM–2 PM, because that’s when your dermatology tech is scheduled.

Orthopedics Consultation

Reception selects Orthopedics → Two techs are qualified, so all their combined available slots appear.

Exotic Animal Exam

The specialty is rarer, so Übik only shows the few days your exotics-qualified tech is on duty.

Ophthalmology

Your clinic created this specialty — easy.
Übik supports all custom specialties, no limits.

📈 The Result: No Guesswork. No Misfires. No Chaos.

This feature aligns your schedule with your team’s real capabilities.

  • Clients get the right care
  • Staff get the right workload
  • Reception gets a simpler workflow
  • Managers get cleaner, more reliable scheduling data

The result?
A clinic that runs on precision instead of hope.

See It in Action

Schedule a free demo or send us a message — we’d love to show you how it works.

📞 WhatsApp: 1-612-383-6374
🌐 Website: goubik.com
📧 Email: [email protected]
👉 Or send us a message on Facebook