Veterinary clinic background
Veterinary clinic operating system

Run the whole clinic from one live workflow.

Übik connects reception, doctors, technicians, inventory, payments, WhatsApp, waivers, lab work, hospitalization, analytics, and payroll so the day moves forward without side-channel chaos.
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No payment method required. Book a short demo, then create a trial account and see the workflow with your team.

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Fewer missed charges Services, inventory, estimates, hospitalization items, payments, and receipts stay connected.
Cleaner handoffs Reception, technicians, doctors, lab, and discharge work from the same appointment state.
Safer documentation Default waivers, forms, notes, documents, communications, and signatures remain traceable.
Übik veterinary software interface
The real problem

Most clinic software records the mess after it happens. Übik helps prevent the mess while the day is moving.

Every missed charge, unsigned waiver, forgotten follow-up, duplicate question, late discharge, stockout, and payment cleanup starts as a workflow problem. Übik is built around the live appointment flow, not around isolated screens.

Reception stops guessing

Without flow: the front desk hunts through chats, notes, balances, documents, and staff updates while clients wait.

With Übik: reception sees readiness, waivers, documents, estimates, discharge, payments, and grouped balances from one operating view.

See Reception Flow

Doctors get context faster

Without flow: clinical records, lab documents, forms, photos, prior notes, and client messages scatter across the day.

With Übik: charting, lab panels, specialty forms, AI summaries, history, documents, and treatment plans stay tied to the appointment.

See Record Rescue

Owners see the business

Without flow: margin leaks through old prices, missed inventory, overtime, supplier blind spots, and silent follow-up failure.

With Übik: inventory, supplier profitability, Clinic Insights, Patient Signals, payroll, time tracking, and accounting stay visible.

See The Silent Margin
Product proof

Built around real clinic pressure, not a generic calendar.

The demo starts with the jobs that create daily friction: lobby flow, charting, payments, inventory, communications, waivers, lab documents, and management visibility.

Reception payment workflow in Ubik

Reception can see what is actually ready

Waiting time, payment state, balances, appointment type, discharge readiness, and documents are visible before the client asks.

Ubik lab results and evaluation panel

Lab results stay connected to the visit

Panels, analytes, qualitative results, AI evaluation, vitals, notes, documents, and charges remain inside the same appointment workflow.

Ubik hospitalization instruction schedule

Hospitalization becomes measurable

Stay instructions, dosing schedules, vitals, condition checks, adherence, inventory, and charges stay visible through the full stay.

What changes in the clinic

One workflow for the people who actually run the day

Übik connects the front desk, clinical team, inventory, payment desk, managers, and pet owners so work moves forward without side-channel chaos.

Appointment Flow

Track the real state of each visit: scheduled, waiting, serving, hospitalized, boarding, pending discharge, done, paid, and followed up.

Inventory That Charges Correctly

Connect products to charting, hospitalization, sales, lots, supplier planning, purchase orders, and weight-based pricing.

WhatsApp And Email Automation

Send reminders, receipts, documents, waivers, forms, follow-ups, and owner instructions from the workflow instead of manual copy/paste.

Waivers And Forms

Capture signed consent, supplemental forms, specialty forms, lab context, and customer documents before they become an operational or legal gap.

Reception Command View

Give the front desk one place to see queue pressure, readiness, discharge, payment status, balances, documents, and client communication.

Clinical Continuity

Keep notes, diagnoses, services, inventory, labs, images, certificates, prescriptions, and treatment schedules connected to the pet history.

Online Scheduling And Public Links

Turn owner-facing booking, customer QR, receipts, forms, documents, and clinic websites into connected parts of the same system.

Time Tracking And Payroll

Track employee check-ins, schedules, roles, salary structure, utilization, and payroll context without separating staff operations from clinic reality.

Accounting And Analytics

See payments, refunds, expenses, supplier profitability, Clinic Insights, Patient Signals, and the metrics that tell you where margin is leaking.

Quality of life that compounds

The small workflow fixes are where clinics feel the difference.

Übik is built for the ordinary moments that create expensive cleanup: missing weight, unsigned waivers, forgotten items, incomplete forms, scattered lab documents, and unclear discharge status.

Default waivers Automatically send the right consent when a configured service or product is added.
Default forms Send supplemental forms by appointment type and keep them visible in the chart.
Tiered pricing repair Use the pet weight to repair eligible service and inventory prices when the weight changes.
Lab documents Include images, files, supplemental forms, and markdown evaluations on lab receipts.
Hospitalization flow Track instructions, administrations, condition checks, boarding, and checkout readiness.
Treatment schedules Build vaccine and treatment programs that stay connected to pets and future care.
Inventory notes Keep private product instructions, default quantities, lots, supplier data, and margin context close to use.
Patient signals Use history, labs, forms, and AI-supported review to surface follow-up and clinical context faster.

Cloud access without clinic IT drama

Reception, exam rooms, hospitalization, managers, and mobile users work from the browser. Updates arrive without workstation installs, and the team stays on the same version of the workflow.

Übik hospitalization schedule and condition checks
Übik AI-supported lab evaluation workflow

AI where it reduces staff friction

Use AI to summarize appointment history, draft client-facing instructions, review patient signals, and suggest clinical next-step considerations for a doctor to accept, edit, or ignore.

Why clinics pay attention

Übik is not just another place to type records. It is a pressure-control system for the business.

  • Missed items become visible because services, inventory, hospitalization instructions, linked diagnoses, estimates, and payment are connected.
  • Late-day chaos gets managed because active care, waiting work, pending discharge, and reception readiness are visible in real time.
  • Compliance work becomes harder to forget because waivers, forms, communications, certificates, prescriptions, and receipts travel with the appointment.
  • Owners get operational leverage because analytics, staff utilization, supplier profitability, inventory risk, and follow-up gaps are measurable.
“Your clinic does not lose money only because someone forgot to charge. It loses money because the workflow let the work become invisible.” Übik is built to keep the work visible until it is finished, paid, documented, and followed up.
What the demo shows

A practical walkthrough of the day, not a slide deck.

We walk through the same appointment from reception to charting, forms, inventory, payment, receipt, follow-up, and management visibility.

1. Front desk pressure Queue, waiting time, customer communication, missing documents, unpaid balances, and checkout readiness.
2. Clinical handoff Symptoms, history, charting, diagnoses, linked services, linked inventory, labs, images, and treatment schedules.
3. Money and compliance Estimates, payments, grouped receipts, default waivers, default forms, tiered prices, and missing-dispense alerts.
4. Owner visibility Clinic Insights, Patient Signals, supplier profitability, payroll context, follow-up queues, and operational bottlenecks.

What each role gets from Übik

Every role arrives with a different problem. The advantage is that the whole team ends up working from the same information.

Reception workflow badge

Reception can review the chart, balance, documents, waivers, and receipt status before the client reaches the desk.

For reception
Fewer questions, shorter waits
Clinical workflow badge

Veterinarians can review history, labs, photos, forms, treatment schedules, and client instructions from the same appointment.

For veterinarians
More clinical context, less searching
Inventory workflow badge

Inventory, lots, costs, default quantities, weight-tier pricing, and charges stay tied to actual appointment usage.

For administration
Fewer margin leaks
Clinic insight badge

Owners can review productivity, payments, inventory, suppliers, follow-ups, and patient signals without chasing spreadsheets.

For ownership
Better business visibility

Pricing plans

Choose the plan that fits your daily visit volume. All plans include the full set of features. AI usage is billed per use. Client communications are included on the 10 tier and usage-based on higher tiers; the website is an optional add-on (included on the top plan).

Up to 10 Daily Interactions

$15

per month

Additional interactions: $0.10 each

  • Interactions
    Manage and track daily interactions.
  • Inventory
    Complete stock tracking.
  • Kiosk
    Self-service check-ins.
  • Time Tracking & Payroll
    Employee time tracking and payroll.
  • Accounting
    Income and expense tracking tools.
  • Client Communication (Included)
    WhatsApp and email included on this tier.
  • AI (usage-based)
    AI usage billed per use.
  • Business Website (+$2)
    Integrated custom landing page.
Start free trial

Up to 20 Daily Interactions

$25

per month

Additional interactions: $0.06 each

  • Interactions
    Manage and track daily interactions.
  • Inventory
    Complete stock tracking.
  • Kiosk
    Self-service check-ins.
  • Time Tracking & Payroll
    Employee time tracking and payroll.
  • Accounting
    Income and expense tracking tools.
  • AI + Client Communication (usage-based)
    WhatsApp, email, and AI usage billed per use.
  • Business Website (+$2)
    Integrated custom landing page.
Start free trial

Up to 50 Daily Interactions

$45

per month

Additional interactions: $0.04 each

  • Interactions
    Manage and track daily interactions.
  • Inventory
    Complete stock tracking.
  • Kiosk
    Self-service check-ins.
  • Time Tracking & Payroll
    Employee time tracking and payroll.
  • Accounting
    Income and expense tracking tools.
  • AI + Client Communication (usage-based)
    WhatsApp, email, and AI usage billed per use.
  • Business Website (+$2)
    Integrated custom landing page.
Start free trial

Up to 150 Daily Interactions

$85

per month

Additional interactions: $0.02 each

  • Interactions
    Manage and track daily interactions.
  • Inventory
    Complete stock tracking.
  • Kiosk
    Self-service check-ins.
  • Time Tracking & Payroll
    Employee time tracking and payroll.
  • Accounting
    Income and expense tracking tools.
  • AI + Client Communication (usage-based)
    WhatsApp, email, and AI usage billed per use.
  • Business Website (Included)
    Integrated custom landing page.
Start free trial
Start here

Book the demo, then open the trial with a plan.

The demo is meant to map Übik to your real clinic flow: reception, doctors, technicians, payment, inventory, lab work, hospitalization, and follow-up.

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Data privacy & security

We take your data privacy and security seriously. We never share proprietary or Personally Identifiable Information (PII) with AI or governments without your permission. Also, your data is yours — and we can provide a full export on request.

Payment methods

We accept all major credit cards: Visa, Mastercard, American Express, and Discover.

How to get started with Ubik

1) Schedule the demo

Pick a time so we can show Ubik around the workflow your clinic actually runs.

2) Create the trial

Start a 21-day account without entering a payment method.

3) Invite your team

Invite doctors and reception so everyone works from the same flow.

FAQ about Ubik software

What is Ubik software for veterinary clinics?

Ubik software is a flow-based platform that centralizes appointments, communications, inventory, analytics, HR, and more—built for veterinary teams.

Does Ubik software include AI features?

Yes. Ubik uses AI to summarize appointments and enhance client communication, speeding up daily workflows for clinics.

Ready to see where the clinic is leaking time and money?

Book the demo, then open the no-payment trial while the workflow is fresh. Bring reception, a doctor, or whoever feels the daily pressure most.

Book the demo Start free trial